Employment: Part-time (12-15 hours/week) | Department: Regional | Supervisor: Bishop of the Atlantic Conference | Supervises: None | FLSA status: Non-Exempt

BIC U.S. is looking for an Administrative Assistant for the Atlantic Regional Conference who would work closely with Bishop Bryan Hoke. The Atlantic Conference Administrative Assistant performs, facilitates, and oversees the primary administrative tasks needed to effectively serve the bishop, pastors, and congregations of the BIC U.S. Atlantic Conference. Facilitating and attending conference events such as the annual meeting and ministry enrichment retreat are significant responsibilities of this position.

Qualifications & Competencies

  • A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S.
  • An understanding and acceptance of the BIC U.S. core values
  • Personal Credibility, possesses the ability to maintain the highest level of integrity and confidentiality
  • Personal Effectiveness, is self-motivated and able to work independently and unsupervised
  • Communication Proficiency, possesses effective oral and written communication abilities
  • Administrative Skills, must be effective in administration, project management and organizational skills
  • Technical Capacity, has proficiency with the application of information technology in an administrative setting including use of Shelby database, Outlook, E-mail, Word, Excel and PowerPoint
  • Spanish Language Skills preferred but not required
  • Time Management, has ability to organize and administrate simultaneous projects

Essential Responsibilities

  • Manage the regional conference e-mail account and process incoming calls to the regional office
  • Coordinate regional conference mailings
  • Maintain post office box for the regional conference
  • Work with the Bishop in planning, promoting, and facilitating conference-wide events
  • Support the Regional Conference Annual Meeting, including preparation and facility arrangements, agenda distribution, attendance and coordination of meeting activities, administration and distribution and follow up of minutes
  • Support Regional Conference Board meetings, including preparation and facility arrangements, agenda distribution, attendance and coordination of meeting activities, administration and distribution and follow up of minutes
  • Coordinate schedule and provide support for activities of the Bishop, as needed
  • Provide effective advance preparation for the Bishop’s appointments, as needed
  • Keep regional conference website current by providing updates to the person/vendor who manages the website
  • Compile monthly expense reports, pay bills, print and mail checks, deposit checks, submit conference expenses to the regional treasurer
  • Assist with the search process for new Senior/Lead pastors across the conference by processing information both from candidates and to the search committee
  • Help with credentialing paperwork and scheduling of interviews
  • Purchase office supplies and arrange for the maintenance of all office equipment (i.e. copier/printer, phone system, computer)
  • Maintain office and church files
  • Develop conference newsletters, in consultation with the Bishop
  • Arrange for pastoral mid-term and end-of-term reviews, in consultation with the Bishop
  • Prepare work agreements for pastors
  • Prepare, distribute, and compile year-end congregational reports, as directed by the General Church Office and in consultation with the Bishop
  • Update information in database regarding Conference churches
  • Other duties as assigned by the Bishop
  • Other duties as requested by the General Church Office

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential responsibilities.

Physical Demands of the Work Responsibilities

This job often requires prolonged periods of sitting at a desk and regularly operating standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position requires mobility within the office to access file cabinets, office machinery, etc. This role may occasionally involve travel and the ability to move about outside the office and operate motor vehicles.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of the job, the Atlantic Conference Administrative Assistant is often required to remain in a stationary position; handle or control objects, tools, or controls; communicate, discern, and discuss within both public and private contexts. The Regional Administrative Assistant may be requested to lift and carry up to 20 pounds at a time. Specific vision abilities required by the job include close vision (such as needed in viewing a computer terminal; extensive reading), distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Under the Americans with Disabilities Act (ADA) reasonable accommodations will be made for qualified persons with disabilities.

Flexibility

This is a part-time position. Please note that this job description is flexible in terms of emphasis and particular assignments. Duties, responsibilities, and activities may change at any time with or without notice.

Performance Standards

  • Bi-annual performance appraisal
  • Attainment of annual goals established between supervisor and employee

Interested candidates should email their cover letter and résumé to bichr@bicus.org.